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We are seeking a Construction Administrator to provide overall support services for construction managers and owner representatives at our corporate office of Chestnut Hill Realty.
KEY DUTIES
Functional:
• Prepares and disburses contracts as directed.
• Responsible for construction documents disbursement and tracking.
• Processing and coding of accounts payables invoices.
• Creates and maintains of submittal logs.
• Assists in draw requisitions from subcontractors and suppliers
• Prepares and tracks bid packages.
• Responsible for new vendor setup process.
• Administers purchase orders and change orders.
• Maintains up-to-date project progress information.
• Prepares end of job construction warranty manuals
ORGANIZATIONAL RELATIONSHIPS
Reports to Senior Project Manager/Owners Representative
Collaboration: Works with:
• Development Director when required.
• Client’s service providers, vendors etc. to provide quality and protect Chestnut Hill Realty interest.
SKILLS, KNOWLEDGE, EXPERIENCE
• Extensive (5 or more years) experience as a construction administrative role required.
• Must be able to apply innovative and effective office management techniques to interact with office staff.
• Proficient at Microsoft Word, Excel, PowerPoint and Outlook. Knowledge of Yardi preferred but not required.
• Thorough understanding of corporate and industry practices, processes, standards, etc.
• Superior communication and interpersonal skills (tact, diplomacy, etc.) essential.
• Must be a business oriented person.
• Computer literate required.
EDUCATION
• A High School Diploma
We offer a full benefits package which includes health, dental and 401(k). To apply please forward your resume to Human Resources, P.O. Box 67377, Chestnut Hill, MA 02467, email to [email protected], or fax to (617)323-8801. All job offers are contigent upon a successful background check.
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